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Monitoring doctoral projects

Intensive specialized supervision of the doctoral projects takes place in the institutes and at the universities awarding the doctoral degrees. An additional important element for doctoral supervision at the Forschungszentrum Jülich is the central monitoring of the progress of doctoral projects. This is conducted by a committee specially appointed for this and has long been established for the majority of doctoral researchers in Jülich.

The responsible committee supports the progress of doctoral projects by providing regular feedback and advice on milestone planning and accompanying activities like participation in conferences and publishing scientific articles. The aim of this process is to facilitate the completion of doctoral projects within the initially planned time and to assist the doctoral researchers in establishing themselves as independent members of the scientific community.

As part of the introduction of JuDocs the monitoring process is revised and will be adapted to the current needs of all involved parties in the course of the next year.

Current process:

Currently the monitoring is conducted by the Doctoral Committee and applies to researchers with a doctoral contract. These doctoral researchers regularly submit reports including a milestone plan and scientific activities that are reviewed by the doctoral committee. If needed, the committee then makes inquiries, gives feedback and makes recommendations for further proceedings based on the report. Further information on the work of the committee is available here.

All doctoral researchers who are currently included in the monitoring process should receive the required forms in the beginning of their doctorate. They are also available in the “Formular Management System”.

Revision process:

In the beginning of 2019 the JuDocs Council has established a committee consisting of scientists, supervisors and doctoral representatives which currently revises the monitoring process with the aim to further adapt the process especially to the needs of doctoral researchers and supervisors.

Currently planned basic features of the new process will be:

  • it will include all doctoral researchers scientifically supervised at the FZJ, regardless of the form of their contract
  • the first report will be due after 6 months when the doctoral researcher has had time to explore the topic, followed by progress reports on research activities at specific intervals
  • scientists from different specialist backgrounds will carry out the monitoring
  • a digital workflow will be established which allows for direct communication and living exchange between the monitoring committee, doctoral researcher and supervisor(s) about the progress of the project

The committee and the JuDocs Council report regularly on their work, enabling the continuous adjustment of the monitoring process in line with current requirements. Additionally, the feedback of doctoral researchers and supervisors will serve to optimize the framework conditions for doctoral research and supervision at the Forschungszentrum Jülich.

Monitoring



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