Forschungszentrum Jülich generates approximately 400 million euros in third-party funding annually. The majority results from research and development activities for industry, from the acquisition of funding from Germany and abroad, and from project sponsorships on behalf of the Federal Republic of Germany and the state of North Rhine-Westphalia.

The External Funding Management (D) division supports the scientific institutes and organisational units of Forschungszentrum Jülich in applying for, calculating, coordinating and accounting for all third-party funding activities. In addition, the External Funding Management division is responsible for the contract management of research and development contracts.

To the External Funding Management division

The Purchasing and Materials Management division has the task of ensuring a smooth and economic flow of all goods - from the purchase of goods to their utilisation.

This includes the procurement of all goods and services required by the researchers and administrative staff, as well as checking the certificates for the manufacture of semi-finished products and maintaining the warehouse catalogues. In addition, the management of the warehouses, the distribution of goods within Forschungszentrum Jülich and the organisation of national and international shipping of goods are the responsibility of the business unit.

Procurement profile and tenders

Head

Michael Burghammer
Phone: 02461 61-3030
Fax: 02461 61-2111
EMail

Finance and Controlling, Forschungszentrum Jülich GmbH’s financial management division, sees itself as a finance process manager and central service provider for all finance-related processes and services made available to science and infrastructure.

Our services currently include:

• Financial accounting, including annual financial statements
• Cost accounting
• Financial and corporate controlling
• Taxation matters
• IT solutions for business issues

Our range of services are continually being updated to meet the steadily increasing demands in the area of financial management. To this end, processes are analysed to determine their relevance, revised, optimized, and digitized, as it is only through process management and parallel digitalization that a continuous improvement of financial management can be achieved. Our services also include competent advice and support in addition to tailor-made solutions.

Central contact person for Finance and Controlling:

Office
Sandra Spieß
Email: s.spiess@fz-juelich.de
Phone: +49 2461 61-5712

Invoice address:

The federal invoice submission portal (OZG-RE) stating the buyer reference (Leitweg-ID) ID 992-03005FZJ-26

https://www.e-rechnung-bund.de/faq/ozg-re/

Invoices with a net value of less than € 1000.00 net should also be submitted via the portal mentioned above. However, they may also be sent by E-Mail to:

re-online@fz-juelich.de

(Please use ZUGFeRD or XML format for invoices) We prefer submission via the portal mentioned above.

Information for Suppliers and Service Providers

FAQ ERechV

Delivery address:

Supplier email address: lieferanteninfo@fz-juelich.de
Supplier hotline: +49 2461 61-6622

Bank account:

Sparkasse Düren
Account number 40030
Sort code 395 501 10
SWIFT SDUEDE33XXX
IBAN DE24 3955 0110 0000 0400 30

Tax number and VAT registration number:

Tax number: 213 / 5700 / 0033
VAT registration number: DE 122624631

Entry in the German commercial register:

District Court of Düren, no. HRB 3498

Annual financial statement

The Helmholtz Nano Facility (HNF) is a state-of-the art cleanroom facility with 1000 m2 cleanroom of classes ISO 1-3. The HNF operates according to VDI DIN 2083 and DIN EN ISO 14644. The HNF is ISO 9001 certified.

The HNF is the supplier of micro- and nanostructures for all departments of the Research Centre Jülich, its cooperation partners and external customers. This is done either as a user facility via training on the job or in service.

Executive Director: Dr. W. Albrecht

Representation: Dr. J. Moers

To the website of the Helmholtz Nano Facility

The IT Services (ITS) division is a central service provider for information and communication technology at Forschungszentrum Jülich.

Through high-quality and economical services, ITS provides optimal support for the business processes of customers in scientific and administrative organisational units.

To this end, ITS operates central server infrastructures and offers services such as e-mail services, internet and intranet services as well as file and print services.

Another focus is the support of workstation computers over the entire lifecycle.

Our service desk, staffed with qualified employees, is the central point of contact for IT-related questions and tasks.

The service offer is continuously developed in consultation with the customers. In doing so, we use internationally recognised service management methods such as ITIL ©.

The core tasks of the Organisation and Planning Division include the continuous development and improvement of the processes and organisational structures of the Research Centre. It develops methods and tools for a centre-wide project, programme and process management. As a service unit, the division advises and supports the Executive Board and the organisational units in questions of project and process management. It conducts organisational studies and takes on project management tasks.

The business unit also oversees the central quality management system of the research centre. It advises the Executive Board and the organisational units on setting up and operating the QM/QS systems, carries out internal audits and assessments at the Centre and accompanies the organisational units until certification. Download Certificate DIN EN ISO 9001:2015 (EN)

Furthermore, as an IT service provider, the business unit provides, among other things, the business and human resources IT systems of the Research Centre (SAP Business Suite and individual developments) and looks after approx. 900 SAP users in various organisational units (1st and 2nd level support).

The Human Resources Division with its six departments sees itself as a central service provider in personnel matters for the scientific institutes and facilities of the Research Centre.

To the website of the Human Resources Division

The law and patent division deals with all legal and patent related affairs of Forschungszentrum Jülich.

Infrastructure Division Law

Infrastructure Division Law (R-R) advises the organizational units of Forschungszentrum in all legal affairs in the fields of labour, business and technology.

Infrastructure Division Project Management

Infrastructure Division Project Management (R-T) advises the organisational units of Forschungszentrum in all legal affairs in the field of research and innovation. It operates also as the interface to the Project Management Jülich and is responsible for its legal consultation.

Infrastructure Division Patents

Infrastructure Division Patents (R-P) represents Forschungszentrum in all affairs which relate to intellectual property rights when employees of Forschungszentrum are involved in the underlying invention. It is responsible for the application and the enforcement of protective rights. In particular, it is to protect the innovative advance which results from the research and development activities of the individual institutes of Forschungszentrum Jülich.

Head of Division:

Christian Naumann

Phone: +49 (0)2461-61-5338

Fax: 02461-61-6855

Email: r-r@fz-juelich.de

Head of Infrastructure Division R-R

Albert Gesekus

Phone: +40 (0)2461-61-2337

Fax: 02461-61-6855

Email: a.gesekus@fz-juelich.de

Head of Infrastructure Division R-T

Dr. Simone Schunk

Phone: +49 (0)2461-61-5401

Fax: 02461-61-6855

Email: s.schunk@fz-juelich.de

Head of Infrastructure Division R-P

Dr. Paul Vaessen

Phone: +49 (0)2461-61-3683

Fax: 02461-61-2860

Email: p.vaessen@fz-juelich.de

Through JuLab, learners and teachers find access to Forschungszentrum Jülich and the fascinating world of research into the questions and challenges of our time. Extensively equipped laboratories, modern didactic principles, interdisciplinary topics, a committed team and direct exchange with experts in Jülich research are the hallmarks of this extracurricular place of learning.

To the website of the JuLab

The Technical Infrastructure It manages and coordinates the overarching concerns for the planning and construction, operation and maintenance of the structural and technical infrastructure as well as the protection and safety of the research centre and its employees.

The Technical Infrastructure also includes the business units:

• Planning and Construction (B)
• Technology and operation (T)
• Safety and radiation protection (S)

Head

Dipl.-Ing. Architekt Jens Kuchenbecker
Phone: 02461/61-3208
Fax: 02461/61-2494
Email: j.kuchenbecker@fz-juelich.de

Website of the Technical Infrastructure

The Planning and Construction Division creates and maintains the structural working and general conditions for all scientific institutes, joint scientific and technical facilities, business units and staff offices, enabling them to optimally carry out their research work and research assignments or to optimally support science in doing so.

The main tasks of the division are:

• Building stock and modernisation management
• Project management
• Technical building equipment
• Documentation

Head

Harald Lange
Phone: 02461 61-1530
Fax: 02461 61-8530
Email: h.lange@fz-juelich.de

To the website of the division

The "Technology and Operations" division offers a wide range of services in and around the buildings, on the Jülich campus, in the technical infrastructure and at the large-scale scientific and technical facilities at the various locations of the research centre.

To the website of the division

The Safety and Radiation Protection (S) Division is responsible for coordinating all safety and radiation protection issues at Forschungszentrum Jülich.

Areas of responsibility include:

• the occupational health and safety
• the plant fire brigade
• the object security
• the radiological environment monitoring

Officially recognised incorporation measuring point

The Incorporation Measurement Centre of Forschungszentrum Jülich performs services for occupationally exposed staff of the Research Centre and for third parties.

Contact

Business office:
Phone: 02461 61-5215
Fax: 02461 61-2166

Website of the division

The UK team works on communicative issues that are of strategic importance for the research centre.

Contact inside Corporate Communications

As a central service provider, the division Corporate Development (UE) forms an important interface between the scientific institutes, the Executive Board and the administration of the research centre.

Corporate Development is responsible for research planning and scientific resource management as well as the associated science-adequate controlling.

UE continues to coordinate all Helmholtz Association matters for the research centre.

Furthermore, Corporate Development supports the Executive Board and institutes in strategy development and oversees the strategic partnerships with universities and non-university cooperation partners, especially within the framework of the Jülich Aachen Research Alliance, JARA.

Other key areas of responsibility include the ongoing development of the Research Centre's junior researcher strategy and the supervision of the Research Centre's EU affairs.

Head

Dr. Norbert Drewes

Phone: +49 2461 61-1814
Fax: +49 2461 61-1816

Email: n.drewes@fz-juelich.de

To the Corporate Development website

Bringing innovative technologies to the market, founding companies, and leveraging know-how: The Department of Innovation and Strategy aims to pave the way for Jülich scientists, enabling their research to make an impact in society.

Head

Dr. Christian Cremer
Phone: +49 2461/61-96437
Email: c.cremer@fz-juelich.de

To the Innovation website

Science and research at Forschungszentrum Jülich is international. Maintaining and expanding national and international relations and collaborations is therefore a crucial component of Jülich’s strategy. National and International Relations advises and supports the Board of Directors in matters related to national and international partnerships. The key goal is to create an attractive research environment at Jülich for scientists at all career levels from Germany or anywhere else in the world.

Head

Dr. Melanie dos Santos Mendes
Phone: +49 2461/61-96420
Mail: m.dos.santos.mendes@fz-juelich.de

To the National and International Relations website

Developing innovative ideas, contributing to solving important problems: The Department Support for Young Researchers supports Jülich talents of all qualification phases with structured programmes and individual measures.

Head

Dr. Sabine Hanrath
Phone: +49 2461/61-1654
Email: s.hanrath@fz-juelich.de

To the Support for Early-Career Scientists website

The Central Library is responsible for the comprehensive and high-quality supply of literature and information for the staff of the Research Centre and provides services in the areas of information management, publication and bibliometrics. It is committed to the principles of Open Science.

To the website of the Central Library

The Equal Opportunities Bureau focuses on the issues of work-life balance, gender mainstreaming and diversity & inclusion. It provides advice on these topics to all employees, managers and cooperation partners and contributes to the implementation of a family-friendly, equal-opportunity and diversity-appreciating corporate culture at Forschungszentrum Jülich by offering numerous support services.

To the website of the Equal Opportunities Bureau

Quality management systems are suitable instruments for ensuring and continuously improving quality in the business processes of Forschungszentrum Jülich. The standards applied in the business processes, research, innovation and science-based services as well as management and infrastructure processes, comprise internationally and nationally established standards and sets of rules. They serve to fulfil legal requirements as well as to meet the demands of stakeholders.

For this purpose, Forschungszentrum Jülich makes use of a wide range of standards and regulations, including:

• DIN EN ISO 9001
• TQM (Total Quality Managementsystem, EFQM-Model)
• DIN EN ISO/IEC 17025
• DIN EN ISO 13485
• GxP (Good Practice Guidelines)

Forschungszentrum Jülich ensures that results from research and innovation meet its own high standards and that international quality standards are fulfilled along all stages of the scientific value chain. The aim is to ensure the safety of people and the environment at all times and to strengthen the trust placed in it.

The Department of Quality Management (O-M) sees itself as a service provider for science and infrastructure in the establishment, operation, further development and conformity monitoring of quality management systems.

Contact:

Division Organization and Planning
Department of Quality Management (O-M)
Thomas Muckenheim
Tel.: 02461/61-2753
Email: th.muckenheim@fz-juelich.de

Internal Revision provides independent and objective auditing and consulting services to the Research Centre, which are aimed at improving business processes and ensuring the efficient, economic and proper use of funds and the protection of assets.

The revision function includes, among other things, the examination, evaluation and monitoring of the appropriateness and effectiveness of the internal control system and, in particular, of the processes running in the accounting system.

In addition, it provides auditing and advisory services to third parties on behalf of the Executive Board or the BMBF and works closely with external auditing bodies (BRH, LRH, auditors).

All activities are based on the principles of the IIR (German Institute for Internal Revision) as well as the principles of the IDW (Institute of Public Auditors in Germany) and the recommendations for the establishment of revision departments in the Helmholtz Association of German Research Centres based on these principles.

Interface to partners in politics, administration, research and business.

To the website of the Board Office